Step 1: Download and fill out Fundraiser or Event Approval Forms (located in Locker on this page).
Step 2: Turn in filled out forms to the Activities Director in B-5.
Step 3: Paperwork is reviewed, approved or disapproved every Wednesday, 5th period in an Executive Council Meetings. Forms must be completed by this day, 3 weeks prior to event/fundraiser.
Step 4: Upon approval, paperwork will be given to Administration for an additional review and approval or disapproval.
Step 5: Once paperwork has been reviewed by Administration, advisors will receive an email from the Activities Director notifying them of the status of their event or fundraiser (approved/disapproved).
Click here to view our Executive Council minutes and find out if your paperwork was approved.
Please ask your advisor to submit an announcement through our Daily Announcements Google doc.
Step 1: Obtain the proper Club Formation Form, Club Policies Contract, and Club Petition Form from the Activities Director in room B-5, or download the appropriate forms from the Student Organizations website. All the forms need to be filled out thoroughly and signed, where applicable, by the prospective club president and the prospective club advisor. If you do not fill out all forms completely your club will not be considered for approval.
Step 2: Write a constitution and bylaws for your club. Sample constitutions may be downloaded and sample bylaws from the Student Organizations website to use as a template if you wish. Your prospective advisor should proofread and sign your constitution before it is submitted.
Step 3: Bring your completed Club Formation Application, signed Club Policies Contract, Club Petition Form with 20 signatures, and signed constitution to the Activities Director. The Activities Director will then schedule the Executive Council meeting that your request will be brought up at. Executive Council meets weekly on Mondays during fourth period (Leadership), so please keep that in mind when awaiting for approval. At this time the Activities Director may also ask you pertinent questions regarding your proposed club and may disapprove your proposed club at his/her discretion.
Step 4*:If you make it past Step 3, the Executive Council Members, who are members of the student body, will review your club and vote on its approval. You should be sure to explain your proposal in detail to the Activities Director or an Executive Council representative so you can answer any questions the Executive Council may have, you do not want your club denied due to a lack of information.
Step 5*:If the Executive Council approves your club then your request will go up for review with the Administration. You may check back with the Activities Director a week after the Executive Council meeting to find out if your club has been approved by the administration.
*You may be required to make adjustments to your club’s constitution after any one of the above listed meetings before approval.*
Step 6:If you are approved by both the Executive Council and Administration then you may officially form your club and begin recruiting members and planning meetings with your advisor.
If you are not approved, the Activities Director will be happy to tell you why.
Note: To form a club a Hayward High Staff member must agree to advise the club and a petition of interest in the club must be signed by twenty people. If you do not meet these requirements your club will not be considered for approval.
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